How much time do you waste looking for invoices that should be one click away?
Lost payslips, uncollected invoices, contracts expiring without notice. Guava digitizes everything, organizes it automatically and alerts you before it's too late. Scan with QR, search instantly and let your accountant access without calling you.
Document stored
Supplier invoice no. 4920 — classified and ready
Documents that organize themselves
Drag to compare before and after
The paper drawer is costing you money.
Invoices in unopened envelopes. Payslips in a folder nobody can find. The lease contract that expires and nobody remembers. The electricity bill that went up 30% and you didn't notice until the charge arrived. Every piece of paper you don't control is money slipping away.
Scan it. It saves itself. Forever.
An invoice, a delivery note or a contract arrives. You take a photo or scan it with QR from your phone. Guava reads it, classifies it and stores it in your digital archive. No weird names, no lost folders, no thinking about where it goes.
Scan
Photo or QR from your phone
It classifies
AI detects type, supplier and date
Done
Stored, searchable, shareable
Everything in one place. Everything findable. Everything downloadable.
Stop searching through drawers, emails and WhatsApp groups. Every invoice, payslip, contract and receipt is digitized, organized by category and available to download in one click. Your accountant accesses directly without you having to forward anything.
Supplier invoices
142 documents
Payslips
48 documents
Employee contracts
12 documents
Lease contract
2 documents
Electricity / water bills
24 documents
Quotes sent
31 documents
You know how much you sell. But do you know how much you spend?
Payroll, rent, electricity, water, insurance, suppliers. Every cost is recorded and categorized. Guava shows you exactly where your money goes each month and alerts you when something rises more than normal. No end-of-month surprises.
Create quotes and invoices in seconds. With a payment link.
Do you do catering, events or custom orders? Generate professional quotes with one click, send them to the client and convert the quote into an invoice with an integrated payment link. The client pays online, you get paid instantly. No chasing payments.
- Branded quotes
- Quote → invoice conversion in 1 click
- Integrated payment link (Stripe)
- Automatic payment tracking
Client: Bar Manolo
Every invoice you don't review is money you're giving away.
A supplier raises prices by 8% and you don't find out until the end of the month. The electricity bill has a charge that shouldn't be there. Guava reads every invoice, detects price changes and unexpected charges, and alerts you on the spot.
The contracts you forget are the ones that cost you the most.
The lease renews automatically with a price increase. The electricity contract hasn't been renegotiated in two years. The contract for the employee who left is still open. Guava centralizes all your contracts, extracts key dates and alerts you before it's too late.
Active contracts
3 expiring soonGuava flags what's important. You decide.
The AI compares documents, detects anomalies and explains what it means in real euros. An extra charge, a contract not worth renewing, a supplier who raised prices without warning. Less noise, more control.
Your accountant has everything. Without you sending anything.
Your accountant accesses invoices, payslips, contracts and receipts directly from Guava. No emails with attachments, no WeTransfer, no "I'll send it tomorrow". Every document is organized, classified and downloadable. Audits and tax filings stop being a nightmare.
- Role-based access (only what they need to see)
- Bulk download by period
- Complete history with traceability
Find any document in 3 seconds.
Search by supplier, date, concept, amount or document type. No endless folders, no impossible names, no asking anyone.
Documents treated as what they are: sensitive.
Role-based access, complete traceability and secure storage. Designed to work with your accountant in GDPR compliance.
Documents are only useful when they're connected.
At Guava, an invoice doesn't stay isolated. It updates costs, impacts margins and leaves clear traceability for the accountant. A payslip is reflected in staff costs. A lease contract feeds into your fixed expenses. Everything connected in one system.
- Costs and payments always updated
- Direct impact on margins
- Clear history for accounting
They also thought they had everything under control. See what they discovered.
Hosteleros como tú
Lo que dicen los que
ya hicieron el cambio
"Antes tardaba una hora cada mañana revisando los números del día anterior. Ahora entro a Guava y en 2 minutos sé exactamente cómo fui. Márgenes, stock, todo."
"El cambio más grande fue el inventario. Antes siempre había roturas de stock que no veíamos venir. Ahora Guava nos avisa antes de que nos quedemos sin nada."
"Teníamos 4 sistemas distintos. Ahora todo está en Guava. El equipo aprendió en media hora y desde el primer día funcionaba mejor que antes."
Frequently Asked Questions
How does QR scanning work?
You open the Guava app on your phone, scan the document (photo or QR) and the AI reads it automatically. It detects the document type (invoice, payslip, contract...), extracts the key data and stores it in the correct category. In seconds it's digitized, searchable and shareable.
What types of documents can I store?
Everything: supplier invoices, payslips, employee contracts, lease contracts, electricity and water bills, delivery notes, receipts, quotes, insurance... Any PDF or image document. Guava classifies it automatically.
Can I create quotes and invoices from Guava?
Yes. You create a quote with the items and prices, send it to the client and, if they accept, convert it to an invoice with one click. The invoice includes a payment link (Stripe) so the client pays online directly. Guava records the payment automatically.
Can my accountant access the documents?
Yes. You can give your accountant direct access with role-based permissions. They see only what they need (invoices, payslips, contracts), can download everything by period and have complete traceability. No more sending documents by email.
How does Guava track costs?
Every document connects to your operating costs. A payslip updates your staff costs, an electricity bill updates fixed expenses, a supplier invoice impacts your raw material costs. You see the full breakdown month by month and get alerts when something rises more than normal.
Can I track contracts and their expiry dates?
Yes. Guava extracts the key dates from each contract (start, end, renewal, trial period) and alerts you in advance. It works for employee contracts, leases, utilities, suppliers and any other type.
Stop chasing papers. Start having control.
Digitize everything, track costs, create invoices and let your accountant access without bothering you. All in one system.